Tell me about Task Billing.
Task billing is one of those things that doesn't mean the same thing to everyone. Nonetheless there are basically two issues here.
The appearance of the bill
Generally, task billing refers to the capability to categorize your fees. These categories are sometimes called tasks or phases. Legalmaster allows you to categorize your time entries by use of our grouping codes. So the first step is to ensure that all entries that belong to the same task category are given the same grouping code. This may be done at the original time of entry or later. You may even use the Global Change facility to give many entries the same grouping code at once.
Grouping codes may affect bills in a few ways.
You may sort your entries
by group so that all entries belonging to the same group appear
together on the bill. Within group, your entries may be sorted, among
other ways, by date or timekeeper. This still permits you to itemize
all of the entries within each group. Each group is provided with a
caption and a subtotal. You may see a sample of a bill that combines
the task billing feature and the split billing feature. Be sure to
assign the grouping code statement function code N.
The issue here comes down to your interest in charging your client a specific amount for a number of entries while still maintaining the ability to keep track of the actual amount of time and its actual value that you have invested in the task. Consider the following fairly sophisticated example.
We have a estate planning client who has agreed to charge his client a fixed amount to prepare his will (let's say $1,000.00) while still charging hourly for all of the other tasks on the same matter. He wants the bill to show a single paragraph describing the work done on the will with the total amount of $1,000 next to it with no reference to hours. He wants all other entries itemized showing both hours and dollars. Here is what he does.
Some companies are demanding bills in data format on diskette or via e-mail. While MIRC for Transactions lets you create a file that may be read by a machine, most of these companies are demanding data in very specific formats, formats which vary from company to company. In addition, many of these companies are demanding that you assign a task code (and some times an activity code) to each of your time entries. Although these companies are using a number of different coding systems, they invariably call whatever they are using the ABA codes. Some of our clients have addressed this problem by assigning a user-defined Legalmaster grouping code to each time entry and making the description of the grouping code the insurance company's mandated code and then sending the grouping code description in the MIRC report.
Click here if you want to read more about electronic billing.